Admin Assistant – Internship

Old Stone Group – Johannesburg, Gauteng
R100 000 a year – Internship

You will be tasked to handle administrative requests and continue to learn during the whole process. The program is going to run for a period of six months, upon which a decision will be made to keep you or let you go.

You must be able to learn to perform the following;

Organizing and scheduling appointments with admin software
Planning meetings and taking detailed minutes
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports

Acting as the administrative point of contact between the executives and internal/external clients
Undertaking the tasks of receiving calls, take messages and routing correspondence
Handling executives’ requests and queries appropriately

Job brief
We are looking for a competent  Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.

Responsibilities
Act as the point of contact between the executives and internal/external clients
Undertake the tasks of receiving calls, take messages and routing correspondence
Handle requests and queries appropriately
Maintain diary, arrange meetings and appointments and provide reminders
Make travel arrangements
Take dictation and minutes and accurately enter data
Monitor office supplies and research advantageous deals or suppliers
Produce reports, presentations and briefs
Develop and carry out an efficient documentation and filing system
Requirements
Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
Full comprehension of office management systems and procedures
Excellent knowledge of MS Office
Proficiency in English
Exemplary planning and time management skills
Up-to-date with advancements in office gadgets and applications
Ability to multitask and prioritize daily workload
High level verbal and written communications skills
Discretion and confidentiality
High School degree; additional qualification as personal assistant would be considered an advantage

 

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